E-Verify for Federal Contractors Delayed Again
April 17, 2009
The effective date of the rule requiring federal contractors and subcontractors to begin using the E-Verify system has been pushed back by six weeks to June 30, 2009.
The extension provides the Obama Administration an adequate opportunity to review the entire rule prior to its applicability to federal contractors and subcontractors.
Read more about E-Verify here.
Employee Screening Articles For March 2009
April 2, 2009
In case you missed any of our employee screening articles for March, here’s a quick recap of our most popular:
- How To Use LinkedIn For Job Hunting or Networking
- How To Stay On Top of E-Verify
- Resume Fraud A Growing Concern
- 5 Rules of Twittequette
- Diploma Mills: Degrees of Deception
- Form I-9 and E-Verify News
Smart, Compliant Hiring Decisions Made Easy
FYI Screening, Inc. offers a complete portfolio of employee screening services that will help you work smarter while providing the industry’s fastest turnaround and the highest quality results.
This will allow your company to focus on what really matters: hiring and retaining the best employees possible.
- Sign-Up for a quick demo to see how your company can get the fastest, most accurate and cost effective employee screening results in the industry.
Photo Credit: gadl
5 Improvements Coming To E-Verify
April 1, 2009
The Citizenship and Immigration Services Ombudsman (CIS Ombudsman) made five recommendations to the United States Citizenship and Immigration Services (USCIS) to improve E-Verify.
USCIS Response To The Recommendations
Recommendation 1: Simplify the language used in all E-Verify instructions and supporting documentation.
U.S. Citizenship and Immigration Services (USCIS) concurs with this recommendation and is working to simplify the E-Verify programmatic language. In Spring 2008, the USCIS Verification Division began a “Plain Language Initiative” to identify E-Verify terminology that is unnecessarily complex or difficult to understand. The Division is working to improve all E-Verify materials including the employer Memoranda of Understanding, user manuals, and tutorial by substituting plain language for all confusing or difficult legal terminology, to the extent that can be done while retaining legal clarity, accuracy, and completeness. In September and November 2008, E-Verify staff conducted a series of focus groups and interviews with key stakeholders, such as the Office of Special Counsel, various DHS offices, the American Immigration Lawyers Association and participating employers like Tyson Foods, during which actual E-Verify users and employee advocacy groups evaluated proposed new vocabulary. For example, we are reviewing new terms to replace those such as: “Designated Agent,” “tentative non-confirmation” and “final non-confirmation.” The USCIS Verification Division is planning the schedule for implementation of the new terms beginning in FY10. The USCIS Verification Division is currently working to prioritize these enhancements into the program’s release schedule. Additionally, in September 2008, the E-Verify Program revised the Department of Homeland Security (DHS) Tentative Non-Confirmation Notices and Referral Letters, and the corresponding Social Security Administration notices were revised in December 2008. The revised versions include simplified instructions for employees and employers on how to complete the TNC Notice and how to contest a referral. The notice revision process used plain language principles.
Recommendation 2: Make all registration and operational documents publicly available on-line for review by prospective E-Verify end-users and employees.
USCIS concurs with this recommendation and already has posted the following key operational documents in FY08:
• The E-Verify Memorandum of Understanding (MOU):
The Memorandum of Understanding details the responsibilities between the SSA, DHS, and employer. The E-Verify User Manual details the specific functions and features of the system, and explains their proper use. Additional materials related to E-Verify (e.g., the M-274 Handbook for Employers for the Form I-9) are currently available at www.uscis.gov and the E-Verify website. The E-Verify tutorial is an online interactive program that requires the user to actively engage in and become proficient with the program. The Verification Division will explore possibilities for providing tutorial-like documentation for public review online. Finally, the division will add other E-Verify documents, such as registration documents, to the website for more easy review by members of the public.
Recommendation 3: Ensure its education and outreach efforts reach small business communities.
USCIS supports this recommendation. In 2008, the USCIS Verification Division participated in 18 nationwide outreach and educational events focused on reaching small business communities such as local small business associations and minority-owned business conferences. Moreover, E-Verify has reached numerous small businesses as a result of presentations and other forms of outreach provided at the request of many local Chambers of Commerce in Arizona and other states. This outreach has included weekly Webinars, which are informational seminars about E-Verify and the Federal Acquisition Regulation, and additional E-Verify-related events. In 2009 and beyond, the USCIS Verification Division will initiate activities to target education and outreach to small businesses and to partner with government agencies and other organizations such as Business.gov and the Small Business Administration (SBA). The USCIS Verification Division plans to place E-Verify links and information on the Business.gov website. We also plan to work with the SBA’s Office of Small Business Development Centers, which provides management assistance, information, and guidance to current and prospective small business owners via branch locations (approximately 1,100 nationwide). Our goal is to establish an agreement that will allow us to provide literature and education on E-Verify to small business owners and entrepreneurs who rely upon these offices for information and assistance in their communities. Also, the USCIS Verification Division has worked with SBA to identify webpages where it would be appropriate to integrate E-Verify information into the SBA internet site, though the timeline is dependent upon SBA’s current webpage redesign efforts. We also plan to work with SBA to determine how E-Verify information can be integrated into their program activities.
Recommendation 4: Develop and add a tickler/calendar system in E-Verify capable of issuing timely system prompts that advise employers of their next appropriate course of action for each specific and unresolved TNC.
USCIS supports this recommendation to add a system that alerts E-Verify users via email and outside of the E-Verify system of cases that require action. Currently, users must log on to the system to see whether further action is required on a case. We are exploring the development of a capability for employers to receive email notifications, including researching the security feasibility of auto-authenticating users by clicking on an email link to bring them directly to their work page. The notification would be a basic note indicating that work has arrived in the user’s queue and that the user needs to take action. In the interim, and to help employers better manage cases, the USCIS Verification Division is developing a “Case Status Alert” for E-Verify. When the user logs onto E-Verify, an alert will appear at the center of the page should any case remain open. The alert will indicate:
- The number of cases that require closure.
- The number of tentative non-confirmations that require SSA or DHS referrals.
- The number of cases that possess the “DHS Verification in process,” or “SSA Case in Continuance” statuses. Though the planned “Case Status Alert” is not exactly a tickler system, it operates similarly and constitutes a significant improvement in user-driven case management.
Notwithstanding these future improvements, the current E-Verify system currently has a means of case management. When a user logs onto E-Verify, he or she immediately encounters, at the top of the homepage, a link to the Case Administration site. By selecting “View Cases” (listed under Case Administration on the homepage), the user is taken directly to the page on which pending case statuses may be checked. The user may then view case statuses according to: 1) Cases Requiring Action, 2) Cases in Process, 3) Resolved Cases, or 4) all cases at once. Additionally, users can also search for a specific case using identifiers such as social security number, alien number, or employer case ID number.
Recommendation 5: Announce an intention to replace the current Form I-9 process for employers that voluntarily use E-Verify.
Eliminating the Form I-9 for employers who use E-Verify would require a statutory change. The Immigration Reform and Control Act of 1986 (Pub. L. No. 99-603, 8 U.S.C. §§ 1324a-d), IRCA, mandates the current employment verification process and requires all newly-hired employees to complete a Form I-9. The statutory provisions in the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (IIRIRA) governing E-Verify specifically state that employees shall record information “on the I-9 or similar form,” and comply with Form I-9 requirements regarding retention of the form and review of documents, except as specifically modified by IIRIRA.1 However, the Verification Division is exploring the development of its own electronic I-9 form to help streamline the Form I-9 and E-Verify processes. The Government Paperwork Elimination Act (Pub. L. No. 105-277, 44 U.S.C. § 3501) mandates that federal agencies use electronic forms, when practicable. In fact, ICE permits and encourages the use of an electronic I-9. When implemented (currently scheduled for FY 10), the USCIS electronic I-9 will populate the E-Verify data fields and allow employers to save an electronic version of the I-9 on their desktops and information systems and/or print a paper version of the I-9.
Need Help With E-Verify?
As a designated E-Verify service provider, FYI Screening can help you join the growing ranks of those employers who use the E-Verify system to confirm the legal status of workers in the United States.
For more information please contact us at 1-800-809-2419 or click here.
E-Verify Supported By Homeland Security Secretary Janet Napolitano
April 1, 2009
Homeland Security Secretary Janet Napolitano said today she supports the controversial employee verification program called E-Verify and wants to see it extended beyond the Sept. 30 expiration date.
In an interview today with Gannett Washington Bureau, Napolitano said the Obama administration hasn’t taken a position on whether or not to make E-Verify mandatory for all U.S. employers.
“It’s all about who gets to work and making sure they’re legally present in our country. And to do that nationally E-verify becomes a key component,’’ she said. “It certainly needs to available, effective and as inexpensive as possible and that employer needs to use it as a tool.
Read the story here.
E-Verify Facts:
- Use of E-Verify is mandatory in 12 states
- 6.6 Million E-Verify queries were run in 2008*
- Over 1000 companies sign up each week*
- More than 100,000 employers use E-Verify today*
- 96% of workers immediately are authorized to work through E-Verify*
- Employees have the right to contest results
- 13% of all new hires were E-Verified in 2008
*Reported by Department of Homeland Security
Advantages of using FYI Screening for E-Verify:
- As a designated E-Verify service provider, FYI Screening can help you join the growing ranks of those employers who use the E-Verify system to confirm the legal status of workers in the United States.
- Seamless integration into our online background screening system. When you order a background check on an applicant you can easily order an E-Verify check.
- Quick, accurate results
- Confirmation number provides streamlined record-keeping in one convenient online location. This is great for companies with multiple locations.
- Reduces liability by providing an electronic trail for auditing.
For more information about E-Verify, please contact us at 1-800-809-2419 or click here.
How To Stay On Top of E-Verify
March 3, 2009
The Department of Homeland Security has launched a website that will monitor and track the stimulus money coming in to the department and going out to DHS-related projects. The website can be found at www.dhs.gov/recovery.
- Learn more about E-Verify here.
Smart, Compliant Hiring Decisions Made Easy
FYI Screening, Inc. is a leading global provider of employee screening solutions to corporations, government agencies, healthcare systems and educational institutions.
- Contact us for a 10 minute online demo of the easiest, most cost-effective and reliable solution for employee screening.
2010 Budget Includes $110 Million For E-Verify
February 27, 2009
The Obama administration has requested $110 million to continue expanding the E-Verify system which is an electronic employment eligibility verification system. E-Verify helps U.S. employers comply with immigration law and ensures that U.S. jobs are available to U.S. citizens and those authorized to work in the United States.
The Office of Management and Budget released the president’s budget, titled “ A New Era of Responsibility.”
- Read about the E-Verify budget information here (page 2).
- Subscribe to our blog to stay on top of this hot issue.
E-Verify Under Review
February 25, 2009
Homeland Security Secretary Janet Napolitano issued a directive to measure employer compliance and participation with the Department’s E-Verify program and ways that Department of Homeland Security (DHS) has worked both to reduce false negatives in order to protect the rights of Americans and to strengthen the system against identity fraud.
Read the Testimony of Secretary Janet Napolitano before the House Committee on Homeland Security, “DHS: The Path Forward” here. (Release Date: February 25, 2009)
- Learn more about E-Verify: Cut From Stimulus, E-Verify Likely to Resurface in Immigration Debate
- Subscribe to our blog to stay on top of this hot issue.
Employee Screening Articles For October
October 31, 2008
In case you missed any of our employee screening articles for October, here’s a quick recap:
Sex Offenders and Halloween Safety Tips- Part 2
Sex Offenders and Halloween Safety Tips
Pre-Employment Drug Testing For Teachers
Background Checks For The Education Industry
Background Checks For Temporary Employees
Do You Have a Sex Offender Working For You?
Immigration Crackdown - HR Director Indicted
Drug-Free Work Week
Why Gaps In Employment Are A Red Flag
Hiring For Hotels: Why Screening Is Essential
Subscribe to our blog so you don’t miss any helpful tips and articles like these.
$100 Million For E-Verify
October 2, 2008
On September 30, 2008, President Bush signed a spending bill (H.R. 2638) which includes $100 million in funding for the E-Verify Program until March 6, 2009.
E-Verify is an online system operated jointly by the Department of Homeland Security (DHS) and the Social Security Administration (SSA). Participating employers can check the work status of new hires online by comparing information from an employee’s I-9 form against SSA and Department of Homeland Security databases.
The E-Verify program was scheduled to sunset at the end of November 2008 if it was not extended or reauthorized. The Department of Homeland Security’s Appropriations bill allocated $100 million and 255 positions for E-Verify.
E-Verify still remains a voluntary program even though some states, including Arizona, Arkansas, Colorado, Georgia, Idaho, Minnesota, Mississippi, Oklahoma, Rhode Island, South Carolina and most recently Missouri have all mandated its use in some form.
With this funding, I expect there will be a push for more states to mandate it’s use even though it’s not a perfect system.
Photo Credit: O.Cosma
