Recognizing the dangers of identity theft in the workplace, New York has joined 28 other states that have enacted laws intended to protect employees from identity theft.
TAKING IT A STEP FURTHER
Earlier this year, a new law went into effect in New York limiting employers’ use of employees’ personal information.
New York Labor Law § 203-d prohibits employers from communicating an employee’s social security number, address, telephone number, personal e-mail address, internet user identification name or password, parent’s surname or driver’s license numbers to the general public. The law also prohibits employers from publicly displaying an employee’s SSN, printing SSNs on identification badges or time cards, or using SSNs to identify employees for licensing purposes.
4 STEPS EMPLOYERS SHOULD TAKE
- Review your company’s use of full or partial SSNs and all other personal identifying information and make sure you are compliant with your state law.
- Draft privacy policies focusing on the use of personal information and specify which individuals should have access to this information.
- Communicate this privacy policy to all employees,with special focus on human resources, loss prevention, recruiting, benefits,and information technology personnel who may have access to identifying information.
- Ask your employee screening provider how they protect employee’s personal information.
OUR PRIVACY POLICY
FYI Screening, Inc. is a Consumer Reporting Agency (CRA) that prepares Consumer Reports for authorized employers under the provisions of the the Fair Credit Reporting Act (FCRA). FYI only collects applicant data pursuant to written Authorization and Disclosure under the FCRA and only disseminates consumer reports to employers as directed in the written authorization. Data is only collected and distributed at the direction and authorization of consumers . The data is maintained in a secured site. All data is the property of the consumer. FYI maintains strict policies and procedures in all aspects of its operation to protect the privacy of consumers.
Find out how FYI Screening can help protect your employee’s personal information. Contact us here or call 1-800-809-2419.
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