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A Growing Trend – Data Security and Protection

April 23, 2009 By Chris Miller

identity_theftRecognizing the dangers of identity theft in the workplace, New York has joined 28 other states that have enacted laws intended to protect employees from identity theft.

TAKING IT A STEP FURTHER

Earlier this year, a new law went into effect in New York limiting employers’ use of employees’ personal information.

New York Labor Law § 203-d prohibits employers from communicating an employee’s social security number, address, telephone number, personal e-mail address, internet user identification name or password, parent’s surname or driver’s license numbers to the general public. The law also prohibits employers from publicly displaying an employee’s SSN, printing SSNs on identification badges or time cards, or using SSNs to identify employees for licensing purposes.

4 STEPS EMPLOYERS SHOULD TAKE

  1. Review your company’s use of full or partial SSNs and all other personal identifying information and make sure you are compliant with your state law.
  2. Draft privacy policies focusing on the use of personal information and specify which individuals should have access to this information.
  3. Communicate this privacy policy to all employees,with special focus on human resources, loss prevention, recruiting, benefits,and information technology personnel who may have access to identifying information.
  4. Ask your employee screening provider how they protect employee’s personal information.

OUR PRIVACY POLICY

FYI Screening, Inc. is a Consumer Reporting Agency (CRA) that prepares Consumer Reports for authorized employers under the provisions of the the Fair Credit Reporting Act (FCRA). FYI only collects applicant data pursuant to written Authorization and Disclosure under the FCRA and only disseminates consumer reports to employers as directed in the written authorization. Data is only collected and distributed at the direction and authorization of consumers . The data is maintained in a secured site. All data is the property of the consumer. FYI maintains strict policies and procedures in all aspects of its operation to protect the privacy of consumers.

Find out how FYI Screening can help protect your employee’s personal information.  Contact us here or call 1-800-809-2419.

Photo Credit: TheTruthAbout…

Filed Under: 2009 Best Employee Screening Posts, 2011 Best Employee Screening Posts, Employee Screening, Employee Screening Tips, Identity Theft, Job Search, Legal Compliance Tagged With: Employee Background Checks, Employee Screening, Identity Theft, Legal Compliance

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“FYI Screening Inc. has been an asset to Goodwill Industries. Their website is easy to use, secure, and the results are almost immediate. Working with FYI Screening Inc. has been a very satisfying experience for the HR Department and hopefully will continue for some time. The staff at FYI Screening Inc. are always polite, courteous, and most of all professional. If there are questions they provide a toll free telephone number where a live person answers the phone to offer assistance. Problems are given their full attention and resolved quickly. They also follow up with another call to make sure that the problem is solved and that there are no other issues.”

HR Director – Goodwill Industries of Southwest Oklahoma & North Texas

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